Intacct Collaborate

Article Dean Dorton

Many things are changing under the new GAAP and IFRS guidelines—known as ASC 606 and IFRS 15—but the billed, unbilled and paid designations of revenue from contracts deserve special mention and analysis.

Let me start by defining those terms under the current standards in the simplest possible way.

Accountants are expected to record an asset for unbilled accounts receivable in cases where some work of the contract has been completed but hasn’t been billed yet. This may happen, for example, when the terms of the contract establish a future billing date.

Then, the unbilled receivable is transferred to a billed account receivable when the corresponding invoice is sent to the client. And, when the customer pays the invoice, the designation of the revenue changes to paid.

Things are much more complex under the new standard. If you have read the guidelines you will agree that the terms are not always easy to follow. So, I will do my best to explain the changes to unbilled and billed revenue in simple English.

Under the new standard, if the work or service is provided before the client pays for it, the corresponding revenue amount is recorded as an unbilled receivable only if the payment terms are set by the billing dates agreed in the contract. But if the payment terms are set by something that is not time—like performance—then the revenue should be recorded as a contract asset.

As before, the unbilled receivable becomes billed when the corresponding invoice is issued.

On the other hand, if the client makes a payment for work done, the amount is recorded as paid. But if the client pays an amount (or owes some money per the terms of the contract) before the work is done, that amount is recorded as a contract liability.

Is your head spinning yet? I know! If determining the billed, unbilled and paid designations of revenue from contracts was complex before, the new standards do not make things any easier.

Fortunately, there are accounting solutions like Intacct that are here to ease our pain.

Contract Revenue Management, a solution for ASC 606 and IFRS 15

Contract and Revenue Management is an Intacct module that provides an automated solution for the effects of ASC 606 and IFRS 15. And it takes care of the various designations—contract asset, unbilled receivable, billed receivable, paid, or contract liability—of revenue from contracts. It also has built-in reports that show you, billed and unbilled revenues based on both current and new guidelines.

But that’s not all! Intacct Contract Management also provides dual-reporting capabilities so you have visibility over the impact of the new standards on your financial results.

And you won’t have to secure IT resources to make changes to your systems so you comply with the new guidelines. All changes are already coded in the Contract Management module. You just setup your contract and revenue policies. The module also provides flexible templates that you can customize to reflect your current allocation and amortization methods.

Contact us if you want to learn more about billed and unbilled designations and how they are affected by the new standard, or if you want to see how Intacct Contract Management takes care of the pain of transitioning to ASC 606.

Article Dean Dorton

Intacct Collaborate can help a company that suffers from any of the problems in the following common scenarios: 

  • An upset customer asks his sales rep to get an invoice corrected because it does not reflect the terms they agreed. The sales rep then has to dig up all the emails that show the finance team approved the terms so the incorrect invoice can be fixed.  
  • A credit and collections person puts a customer on credit hold without realizing there was a problem with the shipping of a big order for that customer. Now all new orders for that customer are incorrectly held up.
  • A frustrated accounts receivable person struggles to reconcile invoices that appear to be short paid because the customer has deducted a discount that does not appear on the order or the invoice.

Fortunately, the days of sales, finance and services teams working on separate systems and using email to keep track of decisions affecting customers and their transactions can be a thing of the past. Situations like those described above can now be avoided.

Intacct, the best-in-class ERP solution, in an effort to remove barriers to fast execution, introduced Intacct Collaborate into its financial system. Intacct Collaborate embeds Salesforce Chatter, the leading enterprise social network, into Intacct to create a secure social layer across all finance processes and across all devices.

The partnership of Intacct Collaborate and Salesforce Chatter means that communications on accounts, projects, orders, invoices, requisitions and more can appear simultaneously in the Salesforce Sales Cloud and in Intacct. This allows the sales, finance and services teams to ask and answer questions, take actions and resolve issues in the system they use daily.  

Intacct Collaborate incorporates many other useful features.

  • With Dashboard snapshots you can create conversations that flag issues or discuss trends.   
  • Collaboration groups can promote communication amongst teams focusing on specific tasks or events such as month-end-close or an audit.
  • Relevant documents that belong to a specific customer or transaction can be uploaded directly into the corresponding conversation.  
  • Individuals can set alerts to receive notifications on tasks or actions and when new comments are posted on followed items.

Intacct Collaborate lets you communicate faster and smarter.  Gone are the days of missing out on important decisions, asking around for a supporting document, having to read endless email chains to understand what is happening with a customer or having your inbox flooded with unwanted emails.

Better communication facilitates teamwork across the entire company and expedites processes and decision-making.  When everyone knows the context, it is much easier to clarify policies, manage exceptions and speed approvals.

Contact us to now to learn more about how Intacct Collaborate can improve communication between your sales, finance and services teams, increasing their productivity and your customers’ satisfaction.