Accounting Software

Article Dean Dorton

Using legacy software can be like walking through a minefield. The terrain looks familiar, comfortable, and perhaps even safe—but costly issues often lurk within outdated systems. Some of these latent problems include staffing requirements, support, and maintenance obstacles, cost of time, and decreased productivity. Consider how these challenges can damage your business:

Headcount and Staffing Dilemmas

Legacy software isn’t adapted to today’s fast-paced digital world. It often takes years to become fluent in its use. Because legacy accounting solutions require specialized training and skill sets, hiring and staffing can become an issue. Finding employees who know these systems is difficult, and training new-hires into proficiency is a lengthy process. This often transfers into the need for multiple staff positions in order to operate the software. As headcount rises, your bottom line falls.

Support and Maintenance Obstacles

In addition to the hurdle of operating obsolete software, legacy systems need to be maintained. If your servers go down, your business lurches to a stop. Technicians either need to be called in or kept in-house—both of which are expensive propositions. Even if the system is up and running, you may face frequent service problems as the vendor terminates support for the aging software. All this adds up to a bulging IT budget and a maintenance nightmare.

Cost of Time and Decreased Productivity

Legacy software is notoriously clunky and non-intuitive. It takes time and effort to operate. Glitches, lag-time, and lack of mobility plague its users. Legacy software also doesn’t play well with modern applications, which means little to no automation. Data entry is almost always manual, and therefore, error prone. When employees are forced to spend their time laboring over these time-consuming processes, they can’t focus on strategic activities that boost your productivity. 

Defuse The Legacy Software Minefield By Turning To Dean Dorton

Switching to best-in-class financial management software, such as Sage Intacct can not only help you navigate the minefield of legacy software, it can disarm it completely. Streamline your resources, lower IT costs, improve confidence, and save time as you move from outdated systems and into your future.

Contact our experienced value-added reseller (VAR) for a free consultation today.

Learn more about Dean Dorton’s Accounting Software services and products:

Accounting Software

Dean Dorton ERP Team
erpsales@ddaftech.com

Article Dean Dorton

There’s an old saying that everyone loves an underdog. We like cheering for the downtrodden and urging on the slowest runner. However, being the underdog in today’s cutthroat world of business isn’t usually a feel-good story with a happy ending—especially if you’re a finance leader who senses their company is lagging behind the rest of the pack. If this sounds familiar, you’re not alone. In fact, the majority of CFOs feel they aren’t doing a good enough job at keeping up with change.

Read on to learn about data-driven decision making and how you can use it to propel your organization into the future.

What Is Data-Driven Decision Making?

  • Simply put, data-driven decision making combines the right people with the right processes and the right technology:
    • People: Forward-thinking companies are looking for team members who are curious, creative and analytical. They need people who will monitor data, identify trends, and hypothesize the best ways for their company to succeed.
    • Processes: Today’s financial strategies need to use leading-edge analytic techniques and technologies effectively
    • Technology: Data-driven technology must employ automated financial operations, a multi-dimensional analysis of key metrics, and coordinate data with other systems in real-time

Why Data-Driven Decision Making Is Essential?

Gone are the days when financial leaders had the luxury of focusing on the past. Backward-looking statements and manually entering last month’s figures into an Excel spreadsheet are outdated practices. Knowing what your company’s figures looked like yesterday isn’t enough.

You need to become a data-driven strategist who uses cloud-based financial software with real-time reporting and custom dashboards to keep pace with what your company is doing right now. Not only that, you need to become a technology futurist. By taking advantage of best-in-class financial software, you will be able to use predictive analytics to guide your forecasts and strategically plan for your future.

In fact, Jason Miller, our Business and Technology Consulting Director here at Dean Dorton, says, “Data-driven decision making not only helps with the now, it tells your organization where to go next. Imagine being able to predict where and when to make your next investment. That’s the kind of power data-driven decision making can give you.”

Crossing The Finish Line

The advantages of data-driven decision making are clear. Your company doesn’t need to be the underdog. Let our team help you sprint into the future with best-of-breed financial software provided by Sage Intacct. Contact us for a free consultation today.

Download the E-book – Sage Intacct for the Data-Driven Finance Leader:

Download the E-book

Learn more about Dean Dorton’s Accounting Software services and products:

Accounting Software

Dean Dorton ERP Team
erpsales@ddaftech.com

Article Dean Dorton

What is your idea of accounting utopia? Lounging on a beach while the work is being done for you? Having time to focus on strategic projects instead of fixing spreadsheets and inputting data? The secret to finance and accounting nirvana—whatever that may be for you—is automated integrations, or “automation-in-a-box.”

Automation-in-a-box occurs when best-in-class software that automates key financial processes is integrated into your ERP system. Data and systems communicate with each other, creating efficiency and offering fast, accurate insights into your business’s financial and operational performance. Rather than scrambling to keep up, you have the power to get ahead.

Dean Dorton is proud to partner with top software solutions that both automate core business processes and integrate with leading ERP systems, such as Sage Intacct. These include:

  • Avalara offers cloud-based sales- and use-tax management solutions. Avalara’s end-to-end solutions seamlessly integrate with hundreds of ERP, accounting, e-commerce, and retail POS systems, providing accurate sales and use tax calculation, painless exemption certificate management, and effortless filing and remittance.
  • Bill.com reduces the time you spend on invoice approvals and payments by 60% or more—and significantly reduce your operating costs too. Plus, this cloud-based, fully integrated AP and payment automation solution eliminates your need for manual data entry and all the headaches that come along with it.
  • Martus Solutions is a leader in providing a collaborative budgeting platform for non-profit organizations and businesses worldwide along with flexible reporting for budget participants to create, monitor and manage their budgets.
  • Nexonia offers a flexible, cloud-based web and mobile solution that makes corporate expense reports and timesheets easy, efficient, and automatic. Built with busy financial and operations leaders in mind, Nexonia’s full product suite consolidates corporate spending and time tracking in one convenient online portal.
  • WorkForceGo! Offers a comprehensive suite of workforce management tools, available as a package or à la carte that integrate with Sage Intacct and other general ledgers. WorkforceGo! HCM lets you track and analyze payroll, human resources, time and attendance data—and stay ACA compliant—from any mobile device, laptop, or desktop.
  • Yooz provides the smartest, most powerful and easiest-to-use cloud-based Purchase-to-Pay (P2P) automation solution. Yooz’s unique solution leverages Artificial Intelligence and RPA technologies to deliver an amazing level of automation with extreme simplicity, traceability and end-to-end customizable features.

It’s time to break free from burdensome, error-prone accounting processes and experience the accuracy, insight, and efficiency that automation can bring. Whatever your business requirements, you can trust the accounting technology professionals at Dean Dorton to help you design and implement your ideal automation-in-a-box.

Learn more about Dean Dorton’s Accounting Software services and products:

Accounting Software

Dean Dorton ERP Team
erpsales@ddaftech.com

Article Dean Dorton

The success of your higher education institution depends on the ability to fund all the critical aspects of your college or university: the salaries of professors, coaches, administrators, and staff; a robust variety of programs (academic degrees, athletics, the arts); and building and maintenance, to name a few. You have to keep an eye on the long-term future while answering the demands of today. Tracking key metrics—or outcome metrics—in real time is essential to achieving both current and down-the-road financial health of your private institution.

Outcome metrics for smarter financial performance

Outcome metrics can measure financial or non-financial performance that reflects the effectiveness of your institution. Outcome metrics may be called by many names and can fit in a limitless number of categories. Best results are often obtained by measuring across multiple dimensions for blended scorecards that span activities, capacities, financial results, and other metrics. Well-defined outcome measures are essential to helping you adapt and improve.

For example, breaking ground for a new facility might mean that more students can be accepted, but you still have to consider the total impact in terms of future faculty and staff, utilities, furnishing, and other overhead. How many students have applied and been accepted? How many have applied and been rejected due to classroom size limits? Has that number been increasing?

Outcome metrics for greater accountability and transparency

Competition for funds can be fierce—especially for private institutions. Potential donors, regulators, and others demand greater accountability and visibility. They want reassurance that you are good stewards of the funds you receive—be that from donors, foundations, or other benefactors. They want to see where their money is going and the results that are achieved.

Measuring success with cloud-based accounting software

The right financial management software can greatly simplify the process of measuring and reporting on critical outcome metrics. It can automatically tag and track your data by key dimensions—giving you instant visibility and insights that speed decision-making and help drive the growth of your institution.

The right system can also provide access to statistical data that enables you to automatically calculate key metrics such as financial (revenue), statistical (enrollment), or a combination (revenue per student). Then your system should be able to integrate and calculate those statistics against budgets, plans, projects, and expenses.

For example, you may want to track revenue by student enrollment compared to the prior year. Metrics such as these let you easily monitor, track, and report on outcomes. A best-in-class financial management solution can do it all–within your system of record. Features such as real-time reporting and analytics and role-based dashboards allow you to keep a pulse on the financial health of your school as well as the health of individual projects and programs, and accurately budget for the months and years ahead.

Success starts with Dean Dorton

A new financial management system is a significant investment of time and money. Cloud-based solutions such as Sage Intacct offer higher education institutions rapid deployment, faster ROI, and maximum flexibility to adapt to your changing needs. The accounting software technology professionals at Dean Dorton can provide the expertise and support you need to make the transition from rigid and outdated accounting to fast, accurate, and agile financial management.

Learn more about Dean Dorton’s Accounting Software services and products:

Accounting Software

Dean Dorton ERP Team
erpsales@ddaftech.com

Article Dean Dorton

In this article, we will be comparing various ways to process customer payments in Business Central. There are multiple ways to record payments, including Cash Receipt Journals, Register Customer Payments and Deposits. We’ll describe each of these methods and explain why you might choose one method over another.

Read Article

Article Dean Dorton

Saying “Goodbye!” to A/R headaches and endless appeals may seem hard, but the sooner you work with a professional resource, the more time you will have to spend on keeping up with the day to day demands of running a medical practice.

You know the drill – the longer you go unpaid the harder it is to collect. Your medical practice needs every dollar accounted for to keep running efficiently and effectively.

Dean Dorton Healthcare Solutions empowers our clients in five important ways:

  1. Responsiveness: Once a claim gets older than 60 days for example, by co-sourcing A/R cleanup with the Dean Dorton Healthcare Solutions team, you can focus on the big picture and overall financial and operational goals. Hate dealing with A/R entirely? Our team can be your A/R resource in a variety of capacities.
  2. Reporting: Quality A/R cleanup requires detailed and accurate reporting and coding in order to get claims paid. Our experienced team brings the knowledge from many different backgrounds, specialties, and systems so you know you are getting best-in-class service.
  3. Analyzing: Our team can easily model calculations so you understand what is working with your A/R, what is not working, and where you can maximize benefits.
  4. Forecasting: By identifying what is happening with A/R we can quickly generate forecasts to influence and inform decisions by functional managers, senior management, and board members.
  5. Big picture: Your revenue cycle is about more than just A/R but A/R plays an important role in maximizing your strategic plans that exploit business opportunity and sidestep risks.

To get started, take a look at your medical practice’s current A/R and identify weaknesses. Did you have any of the following happen in the last six to nine months?

  • Have staff turnover
  • Change EMR/PM systems or Clearinghouses
  • Have numerous claim denials
  • Are just generally behind, especially due to COVID-19?

If the answer is yes to any of these, it’s worth your time to explore your options as it relates to A/R and cleanup projects.