Expense Solutions

Article Dean Dorton

3 hours, 180 minutes, 10,800 seconds…no, it’s not a song from Rent, but the average amount of time I lost completing an expense report. Or it was until I started working at Massey Consulting and was introduced to Nexonia.

After returning from a conference with several expenses and receipts, I embarked upon using Nexonia for the first time. I literally exclaimed, “Why didn’t I have this 10 years ago????”

I can’t tell you the countless hours I have spent on expense reports in the past. As someone with an average expense report each month of $10K, I was calling for hotel receipts, digging through emails, calling vendors for invoices, and keeping up with every paper receipt. My expense report was a major task and time-consuming. I truly was amazed at how easy Nexonia is to use and the time it saved me…so amazed that I want to share with you 6 reasons why you should try Nexonia:

1-There’s an app! Let’s face it – we all want an app. It’s in our hand, it’s with us everywhere, and it’s convenient. We really want the app! Nexonia has mobile applications for iPhone™, Android™, and Blackberry®. Yes, Blackberries are still out there! No Wi-Fi? No problem! With the Nexonia app simply enter your expenses and wait for the sync.

2-Nexonia’s Cloud-based web application No downloads, no checking the “About” section for the version you are on, the application is always available if you have access to a browser. The web application is an alternative to the mobile app and allows for easy reporting and approvals at the administrative level. So whether you are on the go or sitting at your desk, Nexonia has you covered.

3-No More Paper Receipts! No more cleaning out the bottom of your computer bag to find receipts. No more calling that restaurant to get a copy of a receipt that got washed in your pocket. Simply snap a picture with your phone while at the restaurant, download the Uber receipt from your email, use GPS mapping to calculate your mileage – it’s simple, quick and PAPERLESS.

4-Quick Approval We all want to get paid sooner rather than later. With Nexonia, reimbursement is a few clicks away. Click for approval and in a couple of days or less, there’s money in the bank. No more floating money to pay the bill before interest hits. Approval is quick and reimbursement is fast.

5-Reporting No more spreadsheets to type and code, then export, then import. With Nexonia, reports are shared and accessed through the mobile or web application and can be exported on an as-needed basis. With integration into most ERP and accounting systems, Nexonia makes reporting seamless and effortless.

6-Nexonia saves time With Nexonia, it’s literally minutes to enter, record, and submit your expenses, not 3 hours, 180 minutes, 10,800 seconds. I completed my expense report in a few minutes while standing at my kitchen counter the other night. No more taping receipts and highlighting the dates and amounts. No more writing down mileage. No more chasing your manager down for a signature of approval. And, most importantly, no more waiting until the next pay period to get reimbursed. Through the whole process from entry to reimbursement, Nexonia saves you time. And if you’re like me, time is something you don’t want to waste on an expense report.

So those are my top reasons for using Nexonia. Oh yes, there are others like top-notch customer support, exchange rate calculations, and DCAA compliance, but for me, it’s about quick, simple, easy, and the time savings. Nexonia makes expense reports easier and that works for me!

Email kdenton@masseyconsulting.net if you’d like a demo of the Nexonia Expense solution.

Article Dean Dorton

Nothing drowns the fires of business growth quite like busy work. It holds back how much your team can accomplish, rains on the can-do attitude they need to roll up their sleeves when you need them, and it stifles creative problem solving and morale.  Most of all, it absorbs precious hours that are better spent on proactive strategies for business growth.

Growing businesses that value innovation inevitably reach a point in their expansion when the processes and systems they have been using are no longer a good fit, and taking on ERP cloud accounting solution is an important one.  
When these companies leave behind spreadsheets to step into the more efficient and productive world of automation, they experience more. Their workflows get more flexible approval processes, more streamlined corporate policy procedures and more accurate and intuitive mobile applications that help boost team momentum and productivity.

Nexonia knows the value of automations. In our upcoming webinar on September 14, at 2 PM ET, Nexonia brings in their expense expertise to show you how to get the most out of your Sage Intacct best-in-class solutions with automation.

In this webinar you’ll learn how to:

  • Recognize your unique time and expense management business challenges.
  • Gain the full benefits of automating your reporting process.
  • Discover time and money-saving specialized integrations with Sage Intacct.

Your team probably didn’t begin their careers with grand dreams of sifting through spreadsheets and countless hours of duplicate data entry. That busy work can drown your team’s passion for their work and it certainly isn’t helping drive the company mission, or your business success.

Ignite the fires of growth again. Put down the spreadsheets, and take your biggest proactive step toward growing your business the right way by freeing your teams to start working proactively for your business to make more happen, and to dream bigger

Article Dean Dorton

If you are like most SMB companies, your primary focus is to grow revenue and control company spend.  To do that, you leverage technology to eliminate inefficient processes in your day-to-day tasks.  So why are so many companies still using manual, paper-based processes to deal with employee expenses?

Excel-based expense reports are often still the norm.  But without an automated system to control expenses, you have little or no ability to actively manage company spend.  You are left to hope that spending decisions remain within budget and are in compliance with company policies.

Automation is the key to controlling and reducing employee expenses.   Here are the top 10 reasons you should automate your expense report process:

#10. Human error costs your company money. It’s simple.  Manual processes increase errors.  And these errors are costly.  Also, incorrect information leads to poor decision-making and missed opportunities, which further exacerbates costs.  Automation can reduce and eliminate these errors, leading to cost savings throughout the organization.
 

#9. Chasing paper around the office is a waste of time.  Manual processes are not only costly, but time-consuming.  Completing complicated expense reports takes focus off of an employee’s core job tasks.  Automating expense reports saves time, allowing the employee to return to more important tasks.
 

#8. You like really big, fast ROIs.  Expense control initiatives allow for more control and accountability over operating profitability.  The result when you deploy SaaS solutions?  The path to positive ROI becomes shorter.
 

#7. Great decisions require great information.  Even if spending has been well documented, in order to cross-compare data, the individual transactions need to be manually manipulated when using spreadsheets for expense.  This approach lengthens the time to analyze when problematic spending occurs.  Automated expense report software gathers business data in a centrally accessible location, enabling you to make faster, smarter decisions.
 

#6. You need to do more with less.  In today’s economy, businesses are tasked daily to accomplish more with less.  Automation enables companies to process more transactions with less people, increase efficiency and eliminate busy work.
 

#5. You have no idea how you went over budget, again.  Budget accountability and timely reporting are essential to promoting expense control efficiencies.  With an automated expense report system, managers can see accurate budget information in real-time and analyze business impact.
 

#4. Reducing costs improves your bottom line.  Travel and expense is just one area where companies experience unnecessary spending.  Automation is one of the most beneficial and effective ways that companies can reduce costs without eliminating staff or increasing end-user prices.
 

#3. You don’t want to see yourself on the nightly news.  There is significant pressure on executives to increase regulatory compliance and focus on the audit trail.  Automating your expense process is an efficient and less expensive way to achieve and maintain corporate accountability and compliance.
 

#2. Your sales team thinks the Ritz-Carleton is the only hotel in New York.  Policy enforcement is a driver for automation.  With automated expense reports, required expense fields are set up in compliance with company spending policies and approval chains.  This not only reduces costs, but also changes behavior.
 

#1. You need control! You lose a little control every time a paper document changes hands.   Automation gives you that control back by precisely defining, managing and monitoring expense transactions, providing a real-time view into how your company spends money.

As you can see, the most important reason to automate your expense report process is to gain control over spend.  The benefits are tangible – you can see actual dollars being saved quickly.  And with new cloud-based solutions, such as Nexonia Expenses, businesses are embracing the concept of automated expense controls and are adopting automated expense report software at a rapid pace.