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Clery Act

Article 12.5.2016 Dean Dorton

In order to take advantage of two important depreciation tax breaks for business assets, you must place the assets in service by the end of the tax year. So you still have time to act for 2016.

Section 179 deduction

The Sec. 179 deduction is valuable because it allows businesses to deduct as depreciation up to 100% of the cost of qualifying assets in year 1 instead of depreciating the cost over a number of years. Sec. 179 can be used for fixed assets, such as equipment, software and leasehold improvements. Beginning in 2016, air conditioning and heating units were added to the list.

The maximum Sec. 179 deduction for 2016 is $500,000. The deduction begins to phase out dollar-for-dollar for 2016 when total asset acquisitions for the tax year exceed $200,000,000.

Real property improvements used to be ineligible. However, an exception that began in 2010 was made permanent for tax years beginning in 2016. Under the exception, you can claim a Sec. 179 deduction of up to $500,000 for certain qualified real property improvement costs.

Note: You can use Sec. 179 to buy an eligible heavy SUV for business use, but the rules are different from buying other assets. Heavy SUVs are subject to a $25,000 deduction limitation.

First-year bonus depreciation

For qualified new assets (including software) that your business places in service in 2016, you can claim 50% first-year bonus depreciation. (Used assets don’t qualify.) This break is available when buying computer systems, software, machinery, equipment, and office furniture.

Additionally, 50% bonus depreciation can be claimed for qualified improvement property, which means any eligible improvement to the interior of a nonresidential building if the improvement is made after the date the building was first placed in service. However, certain improvements aren’t eligible, such as enlarging a building and installing an elevator or escalator.

Contemplate what your business needs now

If you’ve been thinking about buying business assets, consider doing it before year end. This article explains only some of the rules involved with the Sec. 179 and bonus depreciation tax breaks. Contact us for ideas on how you can maximize your depreciation deductions.

Filed Under: Accounting & Tax, Services, Tax Tagged With: Asset, Bonus, Business, Clery Act, Depreciation, SUV, Tax

Article 11.30.2016 Dean Dorton

With most of 2016 behind us, you may want to consider some year-end tax-saving ideas. Before acting on these, note the following:

  • Most strategies do not apply universally, but only in specific circumstances.
  • Many strategies should take into account not just the current year’s impact, but future years’ projected impacts as well.
  • Strategies that reduce your current year regular federal income tax may not reduce your overall federal income tax due to the alternative minimum tax.

Section 179 and bonus depreciation — Businesses should consider these tax breaks related to fixed asset acquisitions:

  • Section 179 depreciation deduction. In 2016, individuals and business entities can elect to deduct up to $500,000 of qualifying business property cost in the year the property is placed-in-service. The deduction is reduced dollar-for-dollar for qualifying property cost greater than $2,000,000. Note that this deduction is available only to the extent of positive business taxable income.
  • Special “bonus depreciation” allowance. For 2016, an additional depreciation deduction is permitted for qualifying property in the year it is placed in service. This bonus depreciation is a deduction of 50% of the qualifying property’s cost.

Capital gains and losses — If you have realized net capital gains during 2016, consider realizing capital losses before the end of the year to offset the gains. Remember that net long-term losses can be used to offset net short-term capital gains which otherwise would be taxed at ordinary rates. Also, be aware of the “wash sale” rules if you are inclined to reinvest in a security you sell at a loss.

Self-employed retirement plans — If you have self-employment income and don’t have a retirement plan in place to shelter any of it, you may qualify to use a Self-Employed Plan (SEP). A SEP contribution deduction is allowed for 2016, even if the SEP is created and funded at any time up to the due date, including extensions, of the 2016 income tax return in 2017.

Charitable contributions — Consider funding charitable gifts with appreciated marketable securities held for more than one year, resulting in gains being untaxed and deductions being allowable at the securities’ market values. You may also charge charitable contributions on your credit card; contributions posted to your account before year-end are deductible this year, even if you do not pay the charges until next year.

Annual gifting — You may give your children and others up to $14,000 each in 2016 without any gift tax consequences. This annual exclusion is calculated on a per donee basis and no carryover is allowed for the unused exclusion. Consider making year-end gifts to fully utilize this year’s annual exclusion, and consider making your 2017 annual exclusion gifts (also at $14,000 per donee) early next year.

Required minimum distributions — Individuals with retirement plan accounts (employer qualified plans or IRAs) generally are required to take minimum annual distributions upon reaching age 70 ½. Steep penalties apply to noncompliance, and not all IRA custodians or plan sponsors actively communicate the applicability of the rules to account holders and plan participants.

S Corporation and partnership losses — If your S Corporation will generate a tax loss this year, consider whether you have enough basis in the stock (or in loans you’ve made to the corporation) to take the full loss. If you don’t, additional investments should be considered. Similar considerations can arise in some situations with partnerships expecting tax losses.

Possible elimination or reduction of valuation discounts for family-owned businesses — As reported in an earlier newsletter, the U.S. Treasury has proposed regulations which, if finalized, will have the effect of increasing valuations of noncontrolling interests in family-owned businesses and investment entities for gift, estate, and generation-skipping tax purposes. The proposals are attracting much criticism. A hearing on the proposals is scheduled for December 1. Subsequent courses of action include at least the following:

  • The regulations being finalized as proposed
  • The regulations being finalized with modifications
  • Withdrawal of the proposals followed by further study

Once finalized, the regulations would become law after 30 days. If you are interested in transferring an interest in a family-owned entity, you may want to consider conducting such transactions before the end of the year.

If you have any questions, contact your Dean Dorton advisor or Matt Smith at msmith@deandorton.com.

Filed Under: Accounting & Tax, Services, Tax Tagged With: Business, Capital, charitable, charity, Clery Act, Contribute, Depreciation, End, Gift, retirement, S Corp, S corporation, Tax, Year

Article 07.16.2015 Dean Dorton

Although Consumer Disclosure Information (CDI) requirements have been required since the enactment of the Higher Education Opportunity Act (HEAO) in 2008, the attention and focus on CDI has grown in recent years, especially from the Department of Education (DOE). The number of DOE initiated compliance reviews have significantly increased in recent years. In 2013 the DOE issued more fines – both in number and in total amount than in any other year since the Clery Act was passed.  In 2014 CDI landed on the Top 10 list of program review findings for the first time[1].

As part of our presentation on CDI to the Kentucky Association of Student Financial Aid Administrators, Dean Dorton contacted the Department of Education (DOE) and discussed CDI from their perspective. The following are the highlights of our conversation:

Program Findings:

The DOE has summarized the CDI into 11 activities, which are the areas that the DOE has the most program review findings.  The activities are shown below:

Activity 1: Institutional and Financial Assistance Information for Students
Activity 2: Drug & Alcohol Prevention
Activity 3: Consumer Information for Student Athletes
Activity 4: Student Right-to-Know Act
Activity 5: Clery/Campus Security Act
Activity 6: FERPA
Activity 7: Safeguarding Customer Information
Activity 8: Fire Safety Reports and Student Housing
Activity 9: Misrepresentation
Activity 10: Loan Disclosures
Activity 11: Gainful Employment Disclosures

On ifap.ed.gov, each of these activities above has a related checklist that details the required items for consumer disclosures.  These checklists are an excellent resource for determining if compliance requirements are being met.  According to the DOE, these are the basis of their program reviews.

Even though these 11 areas have the most program review findings, there is rarely a financial liability associated with these areas.  The exceptions are the Drug & Alcohol Prevention and Clery/Campus Security Act activities which have resulted in fines ranging from $35,000 to $100,000.

Drug & Alcohol Prevention (Activity 2):

The Drug & Alcohol Prevention requirements are covered under 34 CFR 86.  The main areas, according to the DOE, that schools struggle are not providing the proper materials to students, not providing an annual educational seminar or workshop, and improper review of the Drug & Alcohol Program.

Each school’s Drug & Alcohol Program is required to have a biennial review.  The review should have a team that represents a cross-section of the school community, an evaluation of results of program, recommendations for improvement, and be published on an annual basis.

Find the related checklist from ifap.ed.gov.

Clery/Campus Security (Activity 5):

This portion of CDI requires colleges and universities to disclose information about crime on and around their campuses. Due to this area being such an important area for the DOE, if a college or university undergoes a program review and there are findings related to this act, a separate review will be conducted by a specialized team in Washington D.C.

The Clery Act requires the following:

  • Published Annual Security Report
  • Disclosure of crime statistics for campus and surrounding areas
  • Compilation and reporting of fire data and annual fire safety report
  • Public Crime Log
  • Emergency response, notification, and testing policy
  • Policies and procedures for missing students

Read the related checklist from ifap.ed.gov.For more information on CDI, please visit the following:

  • Dean Dorton Student Financial Aid and Consumer Disclosure Information Presentation
  • Consumer Information

For more information or to discuss the impact on your organization, please contact Megan Crane at mcrane@deandorton.com or 859.425.7643 or Crissy Fiscus at cfiscus@deandorton.com or 859.425.7631.

View Crissy Fiscus’ Bio


[1] Source: 2014 FSA Training Conference for Financial Aid Professionals, “Program Review Essentials and Top 10 Compliance Findngs” presented by Effie Barnett and Cassandra Weems, U.S. Department of Education.

Filed Under: Accounting & Tax, Higher Education, Industries Tagged With: CDI, Clery Act, Consumer Disclosure, Crissy Fiscus, Department of Education, HEAO, Higher Educaion Opportunity Act, Megan Crane

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