On June 11, 2021, HHS issued a Press Release that announced the Provider Relief Fund (PRF) reporting portal will now be open on July 1, 2021. HHS also provided a new reporting matrix, which is included below. You’ll note that PRF distributions received subsequent to June 30, 2020, may be used during periods beyond the original June 30, 2021 deadline. HHS has also updated the Post Payment Reporting Requirements to address the use of SNF and Infection Control distributions as well as the FAQs related to the Portal.
This guidance could add complexity to your reporting process given the newly created reporting periods based on when payments were received. We will continue to analyze this guidance.
Period of Availability and Reporting Time Periods
The period of availability of funds and reporting time period applies to all past and future PRF payments.
Provider Relief Fund recipients must only use payments for eligible expenses, including services rendered, and lost revenues attributable to coronavirus before the deadline that corresponds to the relevant Payment Received Period. These deadlines are based on the date the payments are received, as indicated in the table below – all funds will be available for at least 12 months and a maximum of 18 months. The payment is considered received on the deposit date for automated clearing house (ACH) payments or the check cashed date. Providers must follow their basis of accounting (e.g., cash, accrual, or modified accrual) to determine expenses.
Deadlines for Use of Funds
| Payment Received Period | Deadline to Use Funds | |
|---|---|---|
| Period 1 | Payments received April 10, 2020 to June 30, 2020 | June 30, 2021 |
| Period 2 | Payments received July 1, 2020 to December 31, 2020 | December 31, 2021 |
| Period 3 | Payments received January 1, 2021 to June 30, 2021 | June 30, 2022 |
| Period 4 | Payments received July 1, 2021 to December 31, 2021 | December 31, 2022 |
Reporting Time Periods (Updates June 2021)
Provider Relief Fund recipients are required to report in each Payment Received Period in which they received one or more payments exceeding, in the aggregate, $10,000, as indicated in the table below. Reporting must be completed and submitted to HRSA by the last date of the reporting time period. Provider Relief Fund recipients that do not report within the respective reporting time period are out of compliance with payment Terms and Conditions and funds may be subject to recoupment.
| Payment Received Period (Payments Exceeding $10,000 in Aggregate Received) |
Reporting Time Period | |
|---|---|---|
| Period 1 | Payments received April 10, 2020 to June 30, 2020 | July 1, 2021 to September 30, 2021 |
| Period 2 | Payments received July 1, 2020 to December 31, 2020 | January 1, 2022 to March 31, 2022 |
| Period 3 | Payments received January 1, 2021 to June 30, 2021 | July 1, 2022 to September 30, 2022 |
| Period 4 | Payments received July 1, 2021 to December 31, 2021 | January 1, 2023 to March 31, 2023 |
Dean Dorton will continue to monitor the PRF frequently asked questions and the reporting portal and will send future updates as they are released.
LanceMann, CPA, CFE, CGMA
Assurance Director
lmann@deandorton.com • 502.566.1005